4ALLPORTAL Digitales Media Asset Management

More than an image database:
our digital media asset management

Our digital media asset management (MAM) software packs a real punch! Use it as a media and image database or easily manage all kinds of files (called assets) from different sources – like videos, PDFs, photos, InDesign files and Office documents – in a central system. You’ll enjoy comprehensive basic functionality and exclusive special features that make light work of handling a variety of file formats.

Grundfunktion 4ALLPORTAL MAM

For sales professionals, for photographers, for marketing managers…

for you?

Not yet sure if 4ALLPORTAL digital media asset management is for you? From image databases to complete file management systems, our case studies below show just how versatile our solution is.

FOR MARKETING-MANAGERS

FOR CREATIVES

FOR SALES PROFESSIONALS

FOR IT EXPERTS

FOR PHOTOGRAHPERS

FOR YOU

Generous standard features:
the basic functions of our digital media asset management

Already boasting a range of basic functions, the MAM provides first-class support when working with assets, saving you time and helping to create order in your file management system or image database.

Assets suchen und finden

Seek and find assets

Looking for a needle in a haystack? That’s no problem for our digital MAM, which will quickly and easily sleuth out the files you need. Create and save search templates, search for files using metadata or find documents like PDF, InDesign or Word files by searching for their content. You can also tag your digital assets with any number of keywords to make it easier to find your files and display your search results in a zoomable tile view to create an instant overview of your assets. Using the file navigator, you can integrate a variety of hard drives, storage systems and network drives and visualise them in the Media Asset Management module. Whether you need photos, videos, text files, audio files, InDesign files or Office documents, our solution for digital assets guarantees you’ll always find that needle in a haystack.

Dateien & Fotos verwalten und organisieren

Organise and manage images and files

Organisation is half the battle. With our digital asset management (DAM) software, you can restore order to your files, enjoy managing your images in a single, central location and create the perfect image database. It’s easy-peasy to import data with our Import Assistant, create your own folders, and specify metadata and keywords when you upload each asset. You can create your own library folder for your favourite files or create a cross-session download package in your outbox. You can also automatically generate a PDF from different layouts, so you’ll always have an overview of your desired assets to hand. Finally, you can use the data transfer feature to track all downloads and check who downloaded what asset and when.

Assets vergleichen und berarbeiten

Share media and work with others

Want to take your teamwork digital? Our MAM module makes it easy by efficiently structuring your working processes. You can share assets with people without access to the module using our popular E-Ticket feature and can even specify how long files can be viewed or downloaded. Create your own asset library that’s only accessible to selected project teams and add comments to files and libraries. Using the task tool, you can assign concrete to-do lists to individual team members, set deadlines, create task schedules and check the status of each task in the pipeline. Successfully work as a team anytime, anywhere with our MAM module – your secure, virtual partner.

Assets teilen und mit anderen zusammenarbeiten

Share media and work with others

Want to take your teamwork digital? Our MAM module makes it easy by efficiently structuring your working processes. You can share assets with people without access to the module using our popular E-Ticket feature and can even specify how long files can be viewed or downloaded. Create your own asset library that’s only accessible to selected project teams and add comments to files and libraries. Using the task tool, you can assign concrete to-do lists to individual team members, set deadlines, create task schedules and check the status of each task in the pipeline. Successfully work as a team anytime, anywhere with our MAM module – your secure, virtual partner.

Dateien versionieren und pflegen

Maintain and version data

Data maintenance is the be-all and end-all of data management… so it makes sense that our MAM offers lots of ways to do it. First, you can easily define tailored metadata fields to sort your assets. If files need to be assigned to different item numbers or product categories like trousers, shirts and shoes, etc., we can help with that. Or perhaps you need to sort documents by text type, such as press release, advert or whitepaper? Just get in touch – we’re always happy to accommodate your metadata requests. You can also keep track of the edit history for each file; our MAM will show you what current file came from which original version and allows you to choose between individual file versions.

Kontakte verwalten

Organise and connect your contacts

Want to centrally manage your assets and the people and companies you work with? The Contact and Company Database feature offers ample storage for the contact details of companies and people, allowing you to link them together and actively integrate them into your workflows. Just like your assets, that means your contacts will always be just a click away – centrally located on a single system.

Our optional extras:
our selection of media asset management expansions

Fancy an upgrade? Our expansions for specific requirements makes the MAM much stronger.
And for those who want more, our developers will gladly create tailored functions especially for you.

The MAM in your corporate design: Styling Package

The Styling Package expansion allows you to adapt the 4ALLPORTAL to your company or organisation’s branding and corporate design. The adaptations can be implemented in various parts of the software, including the login page, the splash screen and start screen, the header, the E-Ticket template and the PDF proof template – and can even include your company logo. Make our MAM your MAM!

Always up to date: Reporting

With the Reporting expansion, you can use the MAM to create specially defined reports. Export data to an Excel table or Word form to create weekly reports on the edit history of specific files or the status of different tasks – either automatically or at the click of a button. That way, you’ll never lose sight of the bigger picture and will always stay up to date.

User administration for all: Active Directory Connector

Using the Active Directory Connector expansion, you can create a direct connection between your system (third system) and user administration. The expansion then manages users with their access and usage rights when they log into the 4ALLPORTAL from the external third system. With minimal extra effort, it’s also possible to program the Active Directory Connector for use as a single sign-on identity, meaning each user only has to log in once in their own network to access the 4ALLPORTAL, without having to log in again.

Manage asset rights and approvals: Traffic Light and Usage Rights Components

Using the Traffic Light and Usage Rights Components expansion, you can define different approval attributes, usage rights and intended applications for different files. Usage rights are displayed to the user via a simple traffic light system (red, yellow, green). This allows you to easily and centrally control which assets can be used by whom and in what format.

One asset, multiple words: Thesaurus

The Thesaurus expansion allows you to conduct easier keyword searches. After creating a dictionary and tagging assets with keywords, you can search for your files using different synonyms. An image tagged with the term ‘car’ can also be found under the synonyms ‘motor vehicle’, ‘vehicle’ or ‘automobile’, for instance. The thesaurus is available in multiple languages.

We don’t tell fairy tales:
we tell success stories

It all looks good on paper, but would you rather see how our MAM works in real life? We perfectly understand, which is why you’ll find our latest success stories below.

  • MAM shines a light at OSRAM

    Want to present a uniform brand image across your company? OSRAM relies on MAM.

  • A media database for image experts

    Want to share images with your customers? Litho Niemann + Steggemann does it with MAM.

  • MAM takes a trip to Berlin

    Learn why VisitBerlin now works faster than ever.

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