Digital Asset Management
for product management

4ALLPORTAL Document and Photo Management Software: Improve Your Product Management Workflows

Whether you are a marketing manager, product manager, or marketing assistant, our 4ALLPORTAL document and photo management DAM software will give you more time for what really matters: strategic product management. You can develop your product strategy together with other departments and external partners directly in the DAM, and you can create project folders, upload briefings, comment on photos, videos and documents, and approve data with our document and photo management software 4ALLPORTAL—all at the click of a button. Instead of arduously coordinating service providers, you can use your time to fine-tune the conceptual development of your product strategy and optimize operational product management.


  • Distribution channel specific products

    Keep a holistic overview of your work and coordinate your tasks in a structured manner.

  • top-quality product images and share them throughout the company

    Guarantee top-quality product images and share them throughout the company.

  • Find and manage documents in seconds

    Find and manage documents in seconds using product information.

Work like a professional: workflows that make your life easier

  • Manage your tasks and processes with ease

    Manage your tasks and processes with ease

    Whether it is assessments, market analyses, product strategies, or product optimization, product managers like you have to be top communicators at all stages of the product lifecycle in order to collaborate successfully with different company departments. With the 4ALLPORTAL document and photo management software, you can maintain a holistic view of your work:

    • Use the task module to structure your to-dos in seconds.
    • Allocate tasks to colleagues and work efficiently within your team or with external partners.
    • Use the workflow engine to program process modules to suit your needs and boost your workflow organization.
  • Guarantee and confirm quality

    Guarantee and confirm quality

    Does quality control play a key role in customer satisfaction for your company? If so, our 4ALLPORTAL DAM will help you in all things quality assurance, such as for the media data you use in catalogues and online stores:

    • Use the software to easily monitor changes to your media content, including changes to media and metadata.
    • Check the quality of data and find out who transmitted it to whom and via what channels using the audit and usage history features.


  • Centrally manage documents

    Centrally manage documents

    The mass of documents produced throughout the product lifecycle has to be expertly organized and managed, allowing you to continually refer back to concept drafts, presentations, handbooks, templates and analyses at each stage of a project. Our document and photo management software offers the perfect solution to this headache:

    • Manage your documents in a structured, centralized manner, allowing you to find them again at a moment’s notice.
    • Use the full-text search feature to find PDF, Office and InDesign documents by keyword and content at lightning speed.
    • Manage access to sensitive documents with the rights management feature.
    • Use the 4ALLPORTAL as a central information hub for your company to achieve greater transparency.
  • Version documents

    Version documents

    Do you want to access old text content, data, and sections that you have amended or deleted in your draft product brochure? Our photo management software comes with a versioning feature that helps you to neatly sidestep this issue:

    • Store versioned documents in the system after editing—there is no need to save the file multiple times in the DAM.
    • Restore your documents to the desired version as needed.
    • Use the comments feature to add comments to the relevant points in each document.
  • Index files and photos with the 4ALLPORTAL photo management software

    Index files and photos with the 4ALLPORTAL photo management software

    As a product manager, would you like to maintain an overview of different product photos like the ones you use for your online shop or product catalogue? Our photo management software boasts an innovative object indexing feature to help you do just that:

    • Connect different image versions with each other (color, size, cropping) and never lose track of your files.
    • Use object indexing to connect product images with product information from the PIM module.
  • Heitronic Logo
    “With 4ALLPORTAL and the digital asset management module, we finally have a central system that can be accessed by different departments as a data source. This allows us to maintain consistency in our use of image materials—guaranteed. As a result, 4ALLPORTAL is an essential part of our workflow today. In 4ALLPORTAL, we’ve also found a partner with an in-depth understanding of our processes and a partner who offers dependable support.”
    Ines SchwenderTeam Manager Advertisement
  • Visit Berlin Logo
    “4ALLPORTAL help us structure our media data and manage it from a central location. The software is well-designed and very user-friendly, and the service was always professional. 4ALLPORTAL always had expert answers to our trickiest questions and problems. If we had to do it all again, we would still choose 4ALLPORTAL!”
    Janine BlechschmidtProjekt Manager for Advertisement
  • Schindler Logo
    “We were looking for a product that’s fast, can be connected directly to InDesign and isn’t licensed per user. That’s exactly what we found in 4ALLPORTAL DAM. It was also important for us to establish good contact with the provider, so that our product feedback would be taken on board and we’d be treated as more than a number. We found this and more in 4ALLPORTAL.”
    Sven FeurerBrand Manager

Just the thing for you: our top 3 features for product management

Free consultation

Do you want to learn how to use our DAM system more efficiently? We would be happy to advise you! Apply now for a free demo or free initial consultation incl. a tailored quote.