Digital Asset Management
for product management

4ALLPORTAL document and photo management software: improve your product management workflows

Whether you’re a marketing manager, product manager or marketing assistant, our 4ALLPORTAL document and photo management MAM software will give you more time for what really matters: strategic product management. You can develop your product strategy together with other departments and external partners directly in the MAM. Create project folders, upload briefings, comment on photos, videos and documents, and approve data with our document and photo management software 4ALLPORTAL – all at the click of a button. Instead of arduously coordinating service providers, you can use your time to finetune the conceptual development of your product strategy and optimise operational product management.


  • Keep a holistic overview of your work and coordinate your tasks in a structured manner.

  • Guarantee top-quality product images and share them throughout the company.

  • Find and manage documents in seconds using product information.

Work like a professional: workflows that make your life easier

  • Manage your tasks and processes with ease

    Whether needs assessments, market analyses, product strategies or product optimisation – product managers like you have to be top communicators at all stages of the product lifecycle to collaborate successfully with different company departments. With the 4ALLPORTAL document and photo management software, you can maintain a holistic view of your work:

    • Use the task module to structure your to-dos in seconds.
    • Allocate tasks to colleagues and work efficiently within your team or with external partners.
    • Use the workflow engine to program process modules to suit your needs and boost your workflow organisation.
  • Guarantee and confirm quality

    Does quality control play a key role in customer satisfaction for your company? Our 4ALLPORTAL MAM will help you in all things quality assurance, such as for the media data you use in catalogues and online stores:

    • Use the software to monitor changes to your media content with ease, including changes to media and metadata.
    • Check the quality of data and find out who transmitted it to whom and via what channels using the audit and usage history features.
  • Centrally manage documents

    The mass of documents produced throughout the product lifecycle has to be expertly organised and managed, allowing you to continually refer back to concept drafts, presentations, handbooks, templates and analyses at each stage of a project. Our document and photo management software offers the perfect solution to this headache:

    • Manage your documents in a structured, centralised manner, allowing you to find them again at a moment’s notice.
    • Use the full-text search feature to find PDF, Office and InDesign documents by keyword and content at lightning speed.
    • Manage access to sensitive documents with the rights management feature.
    • Use the 4ALLPORTAL as a central information hub for your company to achieve greater transparency.
  • Version documents

    Do you want to access old text content, data and sections that you’ve amended or deleted in your draft product brochure? Our photo management software comes with a versioning feature that helps you to neatly sidestep this issue:

    • Store versioned documents in the system after editing – there’s no need to save the file multiple times in the MAM.
    • Restore your documents to the desired version as needed.
    • Use the comments feature to add comments to the relevant points in each document.
  • Index files and photos with the 4ALLPORTAL photo management software

    As a product manager, would you like to maintain an overview of different product photos like the ones you use for your online shop or product catalogue? Our photo management software boasts an innovative object indexing feature to help you do just that:

    •   Connect different image versions with each other (colour, size, cropping) and never lose track of your files.
    •   Use object indexing to connect product images with product information from the PIM module.
  • “With the 4ALLPORTAL and digital asset management module, we finally have a central system that can be accessed by different departments as a data source. This allows us to maintain consistency in our use of image materials – guaranteed. As a result, the 4ALLPORTAL is an essential part of our workflow today. In Cross Media, we’ve also found a partner with an in-depth understanding of our processes and who offers dependable support.”Ines Schwender, Team Manager Advertisement, H. Vollmer GmbH
  • “Cross Media used the 4ALLPORTAL to help us structure our media data and manage it from a central location. The software is well-designed and very user-friendly, and the service was always professional. Cross Media always had expert answers to our trickiest questions and problems. If we had to do it all again, we would still choose Cross Media!”Janine Blechschmidt, Projekt Manager for Advertisement, Production & Graphik, Berlin Tourismus & Kongress GmbH
  • “We were looking for a product that’s fast, can be connected directly to InDesign and isn’t licensed per user. That’s exactly what we found in the 4ALLPORTAL and MAM module from Cross Media. It was also important for us to establish good contact with the provider, so that our product feedback would be taken on board and we’d be treated as more than a number. We found this and more in Cross Media.”Sven Feurer, Brand Manager, Schindler Aufzüge AG + Pascal Monnerat, Marketing Services, click it AG

Just the thing for you: our top 3 features for product management

Free consultation

Do you want to learn how to use our DAM system more efficiently? We’d be happy to advise you! Apply now for a free initial consultation incl. a tailored quote.


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